ZATCA e-invoicing in Madinah for hotels, dates shops and retailers
Madinah’s businesses serve visitors every day of the year, and most of their invoices go to individuals. Daftarix gives hotels, dates shops, restaurants and retailers in Madinah a ZATCA e-invoicing system that issues QR-coded invoices at the counter and connects to Fatoora when their wave arrives.
- QR invoices for every visitor sale
- Built for hotels and retailers
- Wave 25: from 1 Feb 2027
Serving MadinahCentral Area · Quba · Sultanah · YanbuZATCA e-invoicing in Madinah: what local businesses need to know
Madinah welcomes visitors throughout the year, and much of its economy is built around them: hotels and serviced apartments around the Central Area, restaurants and catering, transport, and shops selling the city’s famous dates. Beyond the visitor economy, the Knowledge Economic City and the industrial area add manufacturing and services, and the Haramain High-Speed Railway connects the city to Jeddah and Makkah.
Most of these businesses sell to individuals, so the simplified tax invoice is their everyday document: issued at the counter with a QR code and reported to ZATCA within 24 hours under Phase 2. With Wave 25 lowering the threshold to SAR 187,500, many family businesses in Madinah now need a compliant system. Daftarix gives them one in Arabic and English, together with a simple CRM and help desk.
ZATCA e-invoicing in every part of Madinah and the region
Daftarix works online, so businesses across the city and the wider Madinah region use the same compliant invoicing.
- Central Area
- Quba
- Al Awali
- Sultanah
- Al Khalidiyah
- Al Uyun
- Shuran
- Al Aziziyah
- Sultanah Street
- Quba Road
- Knowledge Economic City
- Madinah Industrial City
- Prince Mohammad bin Abdulaziz Airport
- Haramain Railway Station
- Yanbu
- Badr
- Al-Ula
- Khaybar
- Al Hinakiyah
E-invoicing for Madinah’s visitor economy and beyond
Hotels and serviced apartments
Guests receive simplified invoices with a QR code, while companies and travel agencies receive standard invoices cleared by ZATCA.
Dates producers and shops
From farm sales to gift boxes at the counter, every sale gets a compliant invoice in Arabic and English.
Retail and gift shops
Busy shops near the Central Area issue a QR-coded invoice at the till and keep the queue moving.
Restaurants and catering
Restaurants invoice diners, and caterers invoice hotels and groups, from the same system.
Transport and tour services
Transport companies invoice individual visitors and the agencies that book them.
Construction and real estate
Contractors and property firms working on the city’s projects send standard B2B invoices for each stage.
When Phase 2 reaches Madinah businesses
Wave 25 brings many smaller businesses in Madinah into Phase 2. ZATCA notifies each one directly, at least six months before its integration date.
- 4 Dec 2021Phase 1
Handwritten invoices end; tax invoices are created and stored by a compliant electronic system.
- 1 Jan 2023Phase 2 waves start
Businesses begin connecting to Fatoora in groups, from the largest revenues down.
- 30 Jun 2026Wave 24
Integration deadline for businesses above SAR 375,000 in 2022, 2023 or 2024.
- 1 Feb 2027Wave 25
Integration from this date for businesses above SAR 187,500 in any year from 2022 to 2025.
Setting up ZATCA e-invoicing for your Madinah business
- 01
Sign up in minutes
Create your company with your VAT number, then add your staff and your shop or hotel details.
- 02
Invoice at the counter
Issue simplified invoices with a QR code for visitors and standard invoices for companies, in SAR with 15% VAT.
- 03
Connect when your wave arrives
Onboard with Fatoora using a one-time password from the portal, then invoices are reported or cleared automatically.
- 04
Look after repeat guests
Keep bookings, invoices and questions on one customer record for the next visit.
Read more:ZATCA e-invoicing in DaftarixFatoora integrationWave 25 guide
ZATCA e-invoicing in Madinah: your questions
We run a small family dates shop in Madinah. Does Wave 25 apply to us?
It depends on your VAT-taxable revenue. If it passed SAR 187,500 in any year from 2022 to 2025, your shop is in Wave 25 and integrates with Fatoora from 1 February 2027. ZATCA will notify you directly, at least six months ahead.
How do hotels in Madinah invoice guests and companies?
Guests paying for themselves receive simplified tax invoices with a QR code, reported within 24 hours. Companies and travel agencies receive standard tax invoices, which ZATCA clears before they reach them.
Can invoices be in Arabic and English for international visitors?
Yes. Daftarix issues bilingual tax invoices in Arabic and English, in Saudi Riyals with 15% VAT, which suits visitors who read English.
Can businesses in Yanbu, Al-Ula and other towns in the Madinah region use Daftarix?
Yes. Daftarix works online, so businesses in Yanbu, Badr, Al-Ula, Khaybar and across the region use the same system.
How do I book a demo for my business in Madinah?
Call or WhatsApp us on +966 55 078 6037, or sign up and start setting up your company now.
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